It's important to ensure that your office remains comfortable during the hot summer months, but you don't want to drive the business bankrupt in an effort to stay cool. The following tips can help you make the most of the AC while also managing your utility costs.

Tip #1: Schedule spring maintenance

Spring maintenance is one of the most vital things you can do for your HVAC system. Most commercial buildings have rooftop units, which means they were exposed to winter weather for the last few months. The maintenance tech will remove leaves, bird nests, and other winter debris from the unit. They will verify that all intake valves and fans, along with drain lines and the condenser, are in full working order. The inspection and maintenance should also include filter changes and a quick check of the ductwork for obvious damage.

Tip #2: Secure the windows

In most offices, it is nearly impossible to monitor all the windows to ensure no one is opening them during the workday and letting the cool air out. Many modern office windows aren't made to open, but if you are in an older building, you may need to solve the problem on your own. The best option is to have security alarms installed so that no one can open a window without an alarm going off. Also make it clear that windows are not to be opened unless there is an emergency. This way, you can ensure no windows are opened (or at least locate them quickly and have them closed) when the AC is running.

Tip #3: Install the right type of thermostat

Your office needs a programmable thermostat so that you can modulate the temperature. For example, you want to set the AC to a cooler temperature during your normal workdays, Monday through Friday from 7 am until 7 pm. You don't need to pay to keep the office cool when it's empty at night or on the weekends. Also, make sure that the thermostat can only be changed by those that have an access code or a key to the thermostat lock box.

Tip #4: Set up a zone system

Depending on your office setup, a zone system can save you a lot of money. If you have areas of your building that are not staffed and do not contain sensitive equipment, consider having them placed on a separate cooling zone so that you can set the thermostat to a higher temperature. For example, a file room or supply room doesn't need to be kept as cool as the main office floor.

Contact an HVAC service like Robinson Heating & Cooling Inc in your area for more help.